Steps for a successful Care facility notarization​​

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​​Step 1: Check Patient/Signer Has an Acceptable Form of ID: At the notary appointment, the patient/signer(s) needs to produce Unexpired, Government Issued, Photo Identification.  A Copy or photograph of ID is not permitted. 

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Step 2: A. Prepare & Assemble Documents: Please have all documents requiring notarization filled out & assembled before notary arrival.:

                 Reminder: Please do not sign, date or fill out notarial certificate portion of the document.

            B. Make sure document(s) matches the patient/signer ID:

            C. Check their Requirements for signing: Some documents may require additional witnesses.

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Step 3: Determine Mental Ability to Sign: For a successful notary appointment, the patient/signer will need to be awake, alert & aware of documents that they are signing. The patient/signer cannot be under the influence of any mind altering substances such as: alcohol, anesthesia, marijuana products, or mind altering medications. Notarization of documents for any patient/signer that appears to be mentally unsound, incapacitated or unduly pressured can be refused by law.  Mind altering medications, alcohol, etc., will need be withheld 1 hour minimum, prior to notary arrival.

 

Step 4 : Determine Physical Ability to Sign: The patient/signer will need to be able to independently sign the document. Unsteady or "messy" signatures due to the effects of a patients medical condition can be notarized. If the patient is unable to sign at all, due to medical condition or weakened state, they can independently sign their name with an X or just a mark. This mark may require credible witnesses. 

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​Step 5: Determine if Credible Witnesses are needed:  Please read your document to determine whether or not you will need additional witness(es). Have any witnesses present and ready to produce valid ID before the notary arrives. The notary is unable to act as one of these witnesses. The notary will need to verify ID, record the witness(s) via a journal & obtain signature from each.  Important notes: 

        A - In most instances credible witnesses cannot be related to by blood or marriage, benefit from or named in the documents(s) being signed. 

        B - Check with your facility, most have policies that prohibit staff from acting as credible witnesses due to liability concerns.

             It is your obligation to find &  provide additional credible witnesses (if needed).

             If you are unable to secure credible witnesses, we can provide them. A 24 hours minimum advanced notice is needed.  Additional fees apply.

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Step 6: Book Your Notary Appointment:  Please Read Terms of Service & Obligation of Legal Notice below* : Once you have reviewed the steps above, please book a mobile notary appointment by calling 419-792-5525 or by Email Sharpseal@proton.me

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​Step 7. Set the patient/signer up for success: Make sure the patient/signer is comfortable & has any personal items readily available to them to ease the process of notarization: Identification, eye glasses, hearing aids, dentures, purse/wallet.  For bedridden clients, we can come directly to the bedside. For those who are mobile, utilizing your facilities common area may be a workable option.  These areas have tables that would allow a larger area to spread out, especially if there are multiple documents and witnesses. Make copies of your documents & give to person or entity requesting documents, keep originals in a safe place.

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For Your Safety Please read - Disclaimer, Waiver & LEGAL OBLIGATION:

The notary is not an attorney. By law, I/we cannot advise, answer document questions, direct or guide you in any way regarding how to fill out or prepare, or alter documents or forms. As notaries, our only duty to establish identity and ability/willingness to sign. We, by law, are unable to notarize blank documents, and we are not responsible for the use or misuse of documents nor are we responsible for documents that are filled out incorrectly including documents that may be unusable by the party(s) requesting the documents. If you have any questions regarding a document’s meaning, application, preparation, legal consequences, etc., you will need to consult an attorney or the person or entity requesting the document. These successful steps for signing are based on Secretary of States laws regarding notarizations.

 

Free Printable Copy of 7 successful steps click here​

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